Security Guard Tracking & Management Software

Key Features of SOFTPATROL

Compliance & Screening

Ensure every member of your team meets the highest industry standards. SoftPatrol automates SIA licence verification and BS7858-level staff screening so you're always audit-ready.

SIA Licence Verification : Regular automated checks with instant expiry alerts before licences lapse.
BS7858 Staff Screening : Comprehensive background checks, right-to-work, and document storage in one place.
Centralised Compliance Dashboard :Full visibility of all staff compliance status across every site at a glance.
Audit-Ready Logs :Complete document trails ready for client or regulatory inspection at any time.

Live Guard Tracking

Know exactly where your guards are and what they're doing — in real time. GPS tracking combined with QR and NFC checkpoint verification gives you undeniable proof of presence across all your sites.

GPS Live Tracking : Real-time guard locations on an interactive map with full route history and replay.
QR & NFC Checkpoint Verification : Guards scan checkpoints on patrol so every visit is logged with time and location.
Shift Status Indicators : See who is on duty, on break, or late — all from your control room dashboard.
Proof of Presence : Timestamped, location-verified records shared directly with clients for full accountability.

Incident & Audit Reporting

Capture every event the moment it happens. Guards submit reports directly from their phones with photos, notes, and precise timestamps so nothing is ever missed or delayed.

Instant Field Reports : Guards raise incident reports from the mobile app with photos, descriptions, and GPS location.
Timestamped Audit Logs :Every action is recorded automatically — shift starts, checkpoints, reports, and handovers.
Client-Facing Portals :Give clients read-only access to their site reports and proof-of-service documentation.
Whistleblowing Module :Confidential reporting channel so staff can raise concerns safely and securely.

Payroll Automation

Turn attendance data directly into accurate payroll and client invoices — with zero manual entry. SoftPatrol connects timesheets, scheduling, and billing in one seamless back-office workflow.

Automated Payroll Processing : Clock-in/out data flows directly into payroll calculations — no spreadsheets needed.
Timesheet & Attendance Tracking :Accurate, GPS-verified timesheets for every guard across every site and shift.
Invoicing & Billing :Generate client invoices automatically from completed shifts and verified hours.
Workforce Analytics : Dashboards showing cost-per-site, overtime trends, and workforce utilisation at a glance.

The Most Advanced Security Guard Management Platform

Bring Your Physical Security Operations To The Next Level

Employee Management
Take the hassle out of shift
planning

Document Management
Define your shifts and let them auto produce

Leave Management
Quickly fill gaps in your security schedule.

Task Management
Easily manage even the most complex shift requirements.

Timesheet Management
Staff can choose shifts and reject of ignore if not required.

Rota Management
Take Manage your staff with Multiple options

Clock-In Clock-Out
No need to remember who is coming when, we have tackled

Messenger
Staff can choose shifts and reject of ignore if not required.

Organizational Chart
No need to remember who is coming when,
we have tackled

Sync Across Web and Mobile Platforms
No Communication is super
easy

Whistleblowing
Staff can choose shifts and reject of ignore
if not required.

Workforce
Take Manage your staff with Multiple options

Why Security Companies Prefer SoftPatrol for Guard Management

Security companies trust SoftPatrol to optimize their operations with its easy-to-use platform that helps manage security guards efficiently.

Client Mobile App

Click the below links to download our Client apps from App Store and Play Store.

Guard Mobile App

Click the below links to download our Guard apps from App Store and Play Store.

Operator Mobile App

Click the below links to download our Operator apps from App Store and Play Store.

Excellent Customer
Support
Our team is always available to assist you. With quick response times and expert guidance, we ensure that your security operations are always running efficiently.

Trusted by Leading Companies
SoftPatrol is used by top security companies across the UK, USA, and UAE. Our software is trusted globally for its reliability and efficiency in managing security teams.

Customizable Features
SoftPatrol is flexible and can be adjusted to fit your business needs. Whether you need special reports, integrations with other tools, or specific workflows, our software adapts to you.

Scalable and Secure
Whether you're managing a small team or a large one, SoftPatrol scales with your business while ensuring your data remains protected through robust security features.

Success Stories from Security Companies in the UK Using SoftPatrol

ESS London

ESS London, a UK-based security firm specializing in event security, was looking for a more efficient way to manage guard duties and streamline reporting during high-demand events. With SoftPatrol, they could easily assign tasks, track guard activities, and receive live updates from the field. This led to improved coordination between their team and faster response times during emergencies. ESS London reported a 30% reduction in incident response time and received positive feedback from clients, boosting their reputation for delivering top-tier event security.

Surrey Security Service Ltd

Surrey Security Service Ltd, a well-established security company, was facing challenges in managing guard shifts and ensuring smooth communication across multiple sites. After implementing SoftPatrol, they were able to automate scheduling, preventing errors and ensuring that all security positions were filled efficiently.
The real-time tracking and reporting features allowed them to monitor their guards effectively, leading to quicker responses to incidents and better overall security.

FORTEXO FM Ltd

FORTEXO FM Ltd, a leading facilities management company, was struggling to manage security operations efficiently across various sites. With SoftPatrol, they gained a powerful tool to streamline guard scheduling, task management, and reporting. The system’s real-time updates and user-friendly interface enabled them to monitor activities more effectively and address security concerns promptly. FORTEXO FM Ltd reported a 25% improvement in operational efficiency, with better communication between security teams and faster incident response times.

Security 247 UK

Security 247 UK, a trusted provider of security services across the UK, was looking for a solution to improve its guard management and reduce administrative tasks. After integrating SoftPatrol, they experienced a significant reduction in paperwork and manual scheduling. The real-time tracking and automated reporting features allowed for quicker and more accurate incident documentation, improving both the safety and efficiency of their security teams. Security 247 UK saw a 15% boost in overall productivity, coupled with higher client retention.

Cutlass Group

Cutlass Group, a prominent security firm with multiple high-profile clients, was facing difficulties in coordinating security operations and managing personnel across various locations. SoftPatrol provided a comprehensive solution by automating shift scheduling, enhancing task management, and offering live updates directly from the field. This improved their team’s ability to respond rapidly to incidents and enhanced overall security coverage. Cutlass Group saw a 20% improvement in their operational efficiency and received consistent praise from clients.

Benefits of Security Guard Tracking Software

Improved Efficiency and Productivity

Automate daily tasks like scheduling, reporting, and incident management—saving time for critical operations. SoftPatrol empowers your team with the tools they need to stay organized and productive on the go.

Scalability That Fits Your Business

Whether you're managing 1 site or 100, SoftPatrol adapts to your needs. Scale easily from small teams to large operations and integrate seamlessly with your existing systems.

Increased Security & Accountability

Track guard activity in real time and reduce reliance on manual processes. Ensure every shift is covered, every guard is where they should be, and every action is logged for complete accountability.

Cost reduction

Lower operational costs by minimizing paperwork, avoiding shift overlaps, and improving resource planning. Get more done with fewer errors—while maintaining service quality. Stand out from competitors and win more contracts by offering modern, tech-powered security.

Testimonials

What Our Clients Say About Us

Security companies rely on SoftPatrol every day to run safer, smarter operations.

“We switched to SoftPatrol three months ago, and it has completely changed the way we manage shifts and track patrols. Customer support is also very responsive.”

Sarah Mitchell

Operations Manager

“SoftPatrol gives me peace of mind knowing where my guards are and that they’re completing their patrols. The system is smooth, accurate, and helps us stay accountable with clients.”

Michael Johnson

Security Director

“I’ve used a few guard tracking systems, but SoftPatrol is by far the easiest and most reliable. The real-time GPS tracking and reports help me stay on top of my team’s activity.”

Emily Carter

Site Supervisor

“SoftPatrol has made managing our security guards so much more efficient. I love how simple the interface is, and the mobile app is a huge plus for our team on the ground.”

Daniel White

Managing Director

“Perfect software for any security company. It’s easy to use, and the automatic reports save me hours every week. SoftPatrol is a must-have tool!”

James Parker

Security Company Owner

“Really happy with how SoftPatrol has helped us improve operations. Easy to train new staff on, and it works great on both Android and iOS.”

Olivia Harris

Operations Lead

Frequently Asked Questions (FAQs)

What is SoftPatrol?

SoftPatrol is all-in-one security guard management software for security companies. It combines live GPS guard tracking, NFC and QR patrol checkpoints, SIA licence compliance, BS7858 screening, scheduling, payroll, incident reporting and a client portal in one platform, with apps for guards, control-room operators and clients. Plans start from £70 per month with a 30-day free trial.

How much does SoftPatrol cost?

SoftPatrol starts from £70 per month for the Lite plan, covering up to 50 guards. The Pro plan starts from £250 per month for up to 200 guards and adds advanced scheduling, the client portal and payroll export. Enterprise pricing is quoted for unlimited guards. Every plan includes a 30-day free trial with no credit card required.

Does SoftPatrol verify SIA licences automatically?

Yes. SoftPatrol tracks every guard's SIA licence expiry date and sends alerts at 90, 60, 30 and 7 days before the licence lapses. A central compliance dashboard shows each guard's current licence status, so your company stays audit-ready for the SIA Approved Contractor Scheme.

Is SoftPatrol suitable for manned guarding and mobile patrol companies?

Yes. SoftPatrol is built for manned guarding and mobile patrol companies. GPS route tracking and multi-site scheduling cover mobile patrol rounds, while NFC and QR checkpoint scanning and attendance records cover static sites. It suits operators from a handful of guards up to several hundred.

Does SoftPatrol offer a free trial?

Yes. SoftPatrol offers a full 30-day free trial with no credit card required, with access to GPS tracking, SIA compliance, scheduling, payroll and reporting.

Does SoftPatrol work without an internet connection?

Yes. Guards can patrol in areas with no signal. Checkpoint scans and reports are stored on the device and sync automatically when the connection returns.

Which countries does SoftPatrol operate in?

SoftPatrol serves security companies in the United Kingdom, United States, United Arab Emirates, Saudi Arabia and Australia. It is available on iOS, Android and any web browser.

How does SoftPatrol help with scheduling?

SoftPatrol automates the scheduling process, ensuring that shifts are filled correctly. You can assign shifts automatically or allow guards to choose their own schedules, eliminating errors and ensuring full coverage.

Can SoftPatrol track my security guards in real-time?

Yes. SoftPatrol includes GPS tracking, which allows you to monitor your guards' locations and activities in real time, helping you ensure that they are at the right place and respond immediately to any incidents.

How do I submit reports through SoftPatrol?

Security guards submit reports directly from their mobile devices, with photos and notes, allowing fast and easy documentation of incidents and activities. Reports are instantly accessible to managers, ensuring quick responses to any issues.

Can clients see their own sites?

Yes. Through the client portal and client app, your customers see patrols, attendance and incidents on their own sites live, without having to ask for a report.

Is SoftPatrol easy to use?

Yes. SoftPatrol is designed to be user-friendly for guards, managers and clients alike, and dedicated support is available to help you get started and make the most of the platform.

Is SoftPatrol secure?

Yes. SoftPatrol is built with security features that protect your data, following industry standards to keep your information safe from unauthorised access.

Can SoftPatrol be used for large-scale operations?

Yes. SoftPatrol scales from small teams to large operations, with plans covering up to 50 guards, up to 200 guards, and unlimited guards on Enterprise.

What kind of support does SoftPatrol offer?

SoftPatrol's team is available to assist with questions and issues by phone, email and WhatsApp, so you can make the most of the software and keep your security operations running smoothly.

Can I customise the software to fit my business needs?

Yes. You can tailor reports and workflows to fit your operation, and Enterprise plans include custom workflows and dedicated onboarding.

How can I get started with SoftPatrol?

Start the 30-day free trial or book a demo to see how SoftPatrol works for your company. Both are available from the SoftPatrol website at softpatrols.com.

Advanced Security Guard Management Software